Nobel Women's Initiative

NOBEL WOMEN'S INITIATIVE
COORDINATOR, EVENTS AND OPERATIONS
JOB DESCRIPTION

SCOPE OF WORK:
The Coordinator of Events and Operations ensures activities and operations run smoothly and efficiently so that the objectives and strategic priorities of Nobel Women's Initiative are met and plans of action are successfully implemented. Reporting to the Executive Director, the Coordinator of Events & Operations is a key member of the Nobel Women's Initiative team. She/he plays a key role in advancing Nobel Women's Initiative's core advocacy and policy agendas through successful coordination and implementation of Nobel Women's Initiative's projects and events.

The Program Coordinator is a motivated, experienced and committed individual who wants to contribute to advancing peace and the rights of women worldwide. The candidate is someone who can work independently, and can manage multiple projects and responsibilities simultaneously.  S/he will also relish the opportunity to be part of a small team in a growing organization where each person's contribution is critically important.

See Job Description below or download the PDF.


BACKGROUND:

Launched in 2006, the Nobel Women's Initiative (NWI) is a strategic vehicle of the women Nobel Peace Prize Laureates to leverage the visibility and prestige of the prize to promote, spotlight, and amplify the work of women's rights activists, researchers, and organizations worldwide addressing the root causes of violence. In the past three years, the Nobel Laureates have been able to bring attention to urgent issues of the climate crisis, Iran-US tensions, Israel-Palestine, the protracted Burmese and Sudanese conflicts, among many others - using media and engaging with world leaders and activists in public fora.

The Nobel Women's Initiative is based in Ottawa, Ontario with another office at the University of Houston, Texas in the Graduate College of Social Work and one staff member based in Nairobi, Kenya. This position will be based in Ottawa.

ROLES AND RESPONSIBILITIES:
*    Work closely with Nobel Women's Initiative staff team to design and implement events to help us achieve our advocacy and policy goals
*    Oversee the coordination of all aspects of Nobel Women's Initiative meetings, conferences, delegations and events, including logistics such as travel arrangements, visa applications, accommodation, site selection, etc
*    Manage work with vendors including negotiating contracts and reconciling invoices
*    Coordinating communication with event participants and Nobel Women's Initiative staff and external partners
*    Hire, train and supervise event support staff, consultants, interns and volunteers, providing leadership in developing and carrying out their workplans
*    Oversee event budget preparation, forecasting and controlling expenditures
*    Manage conference finances including reimbursements for participants, on-site financial transactions and producing post-event financial reports
*    Contribute to Nobel Women's Initiative's fundraising activities, particularly for major events, by scanning for and researching funding opportunities, writing grant proposals and maintaining relationships with donors
*    Working with Media and Communications team to ensure effective communications of event objectives and outcomes
*    Overseeing Nobel Women's Initiative databases, including adapting and/or designing databases
*    Overseeing the maintenance of Nobel Women's Initiative's administrative tools and coordinating office administration
*    Assisting in institutional development, including supporting the development and implementation of policies and procedures to meet the needs of staff and the organization
*    Participate in and contribute to the Nobel Women's Initiative's staff team meetings
*    The Event and Operations Coordinator will perform other job-related tasks as necessary.

REQUIREMENTS:
-    Passion for women's rights, peace and justice; a belief that organizations and individuals can change the world;
-    At least 3 years work experience with demonstrated experience in event coordination, organizational development and administration
-    Minimum bachelor's degree
-    Strong organizational skills and keen attention to detail
-    Ability to manage numerous projects simultaneously
-    Experience and aptitude for managing interns and volunteers
-    Demonstrated ability to communicate effectively with colleagues and partners on all levels, function competently in a multi-disciplinary, multi-cultural work environment, and collaborate with colleagues in different geographic locations
-    Excellent written and verbal communication skills in the English language; Spanish, Farsi and French are assets
-    Excellent phone and in-person presentation manner
-    Demonstrated interest in international/humanitarian issues
-    Ability to translate a vision into a work plan with measurable results
-    Proficiency adapting and designing databases (experience in Filemaker Pro a plus)
-    Ability to learn new communication and administrative tools quickly with little supervision
Additional criteria: As this position will be based in the Ottawa office, all applicants must be eligible to work legally in Canada for an extended period of time.

COMPENSATION: Commensurate with experience, including competitive benefit package.

TO APPLY: Please send a cover letter, CV and short writing sample (5 pages maximum, preferably policy related) to jobs AT  nobelwomensinitiative DOT org.  Only complete applications sent by email will be considered.

CLOSING DATE:  March 19, 2010
ANTICIPATED START DATE: April 15, 2010

We thank all those who apply, but only short-listed candidates will be contacted. No phone calls or emails please.

For further information about Nobel Women's Initiative's, please visit our website at www.nobelwomensinitiative.org.


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