Finance and Operations Manager

WHO WE ARE: 

Around us, the world is in crisis. Human and planetary security is threatened. Increasing conflicts, rising nationalism, the climate crisis, and threats to women’s rights endure. Systems of exclusions and inequalities have resulted in greater divisions between people and nations. Feminist peacemakers and human rights defenders around the world are rising to the challenges of war, mass displacement and migration, climate change, and threats to gains made in women’s rights over the past decades. There is an urgent need to do more, to be united, and to work in new ways to achieve gender equality, stop violent conflicts, and improve the lives of women and their communities across the globe. Given the scale and scope of the challenges, bold, dynamic and collective approaches are required.

Nobel Women’s Initiative (NWI) is up to the challenge! As women Nobel laureates united in courageous actions with women leading peace around the world, leveraging their collective power to amplify non-violent solutions, defend justice, and champion equality for all.

The Initiative is led by Nobel peace laureates Jody Williams (USA), Shirin Ebadi (Iran), Rigoberta Menchú Tum (Guatemala), Leymah Gbowee (Liberia), and Tawakkol Karman (Yemen), and our Board of Directors and is supported by passionate and skilled staff team.

THE OPPORTUNITY:

NWI is in the process of recruiting a Finance and Operations Manager. This key position oversees all operational functions of the organization including finance/accounting, human resources, administration and IT.  The Manager oversees a small staff team, as well as modest outsourced corporate services (i.e., IT, Controller).  The Manager is a valued member of NWI’s leadership team and provides guidance to all NWI staff on operational related policies, procedures and project related matters.

If you are experienced in finance/operations and want to contribute to the work of NWI, we would value your contributions to our team! 

AREAS OF RESPONSIBILITY:

Finance and Accounting Management

• Provides leadership to finance, accounting and risk management functions of the organization; establishes, maintains and adheres to financial policies, procedures and internal controls for the organization
• Oversees all accounts, ledgers, and reporting systems to ensure the accuracy of accounting records in compliance with generally accepted accounting practices
• Manages accounts payables/receivables, bank reconciliations, month-end closing procedures, expense reports, contracting, billing and timely payroll/year end payroll procedures
• Tracks, reconciles and analyzes financial data and prepares various financial reports in an accurate and timely manner for NWI and NWI projects as required
• Coordinates NWI’s annual budget planning process, as well as budgets for grant proposals and key events
• Ensures procurement policies and processes are adhered to
• Reviews all memorandums of understanding and contracts for consultants, employees
• Coordinates and supports annual audit activity and ensures compliance with reporting requirements and filings to CRA

Human Resources, Administration and IT

• Serves as Human Resource lead for the organization overseeing recruitment, onboarding, staff development, technology needs, employee experience, work culture, payroll and benefits administration, etc.
• Undertakes risk management and mitigation functions
• Supports the ED with reports and materials for Board of director’s meetings as needed
• Oversees general office administration and provides direction, support and feedback to the Administrative and Events Assistant
• Contributes to organizational strategic plan team learning sessions
• Acts as a trusted and respected colleague, providing financial and HR counsel and support to the ED and colleagues as needed

ABOUT YOU:

• Commitment to the work and principles of NWI, in particular a passion for women’s rights, building peace, defending justice, championing equality for all
• Seven to ten years progressive financial management, human resource and organizational operations experience in a not-for-profit organization. Equivalencies in education and experience will be considered.
• Undergraduate degree in Business, Finance or Accounting. CPA designation would be an asset.
• Strong technical accounting expertise; advanced proficiency with accounting software/QuickBooks Online and Excel
• Knowledge of Canadian reporting requirements for not-for-profit organizations; experience working in a Canadian organization with a global workforce in the areas of finance and human resources
• Experience in budgeting, forecasting, variance analysis, reporting and grants payments in an international development organization with multiple programs, projects and funders
• Demonstrated hands on experience developing and implementing HR processes and policies in a small to medium sized organization
• Demonstrated experience building teams and inspiring close and collaborative work among colleagues
• Willingness to oversee operations and IT needs of the organization in collaboration with outsourced IT support
• Proficiency working with Office 365, Teams, SharePoint and other IT tools used to facilitate collaboration in a hybrid, international work environment
• Strong organization and time management skills; ability to manage multiple projects, priorities and deadlines
• Attention to detail and a high degree of accuracy when completing tasks
• Strong interpersonal and communications skills
• Self-motivated and ability to take initiative with minimal supervision
• Demonstrated integrity and ability to maintain high level of confidentiality

OUR WORK ENVIRONMENT AND PRINCIPLES:

NWI values its passionate and skilled global team.  At NWI, we put trust in our talented team and are pleased to offer a flexible work environment, competitive salary and comprehensive benefits package. We adhere to feminist values. We believe in sharing power, collaborating, self-care and inclusion of all team members. Together we will continue to build a respectful, caring, impactful and productive work environment.

Following are the principles that guide our work:

Power: We are committed to sharing power, to transparent and responsible use of power, to using our own power to amplify the voices of those who are marginalized and to model alternatives to tyranny and patriarchy.

Transparency: We are committed to honesty and communicating with clarity with each other and the vast communities with whom we engage.

Mutual Accountability: We are committed to self-awareness, taking responsibility and mutual accountability through ensuring regular cycles of feedback and support for improving practice.

Radical Love: We are committed to sustaining people, movements and ourselves, practicing care and solidarity in all aspects of NWI's work internally and in our multiple communities.

Affirmation of Human Rights: We reject all forms of oppression and discrimination. We reject racism, sexism and ableism. We affirm human rights and commit to build our capacity to center diversity, inclusion, compassion and trauma-informed practice in all we do.

Respect: We affirm the knowledge, abilities and relationships that we each bring to the work and seek out the unique insights and perspectives of one another and NWI's partners.

Solidarity: We seek out opportunities to articulate and progress our common agenda. We show up for one another and our various communities.

JOIN OUR TEAM:

If you want to join us in building, strengthening and supporting the internal infrastructure needed to support our work, we encourage you to submit a letter of interest along with your resume to: [email protected]. 

Please use the subject line ‘Finance and Operations Manager” when applying.

NWI is an equal opportunity employer committed to diversity and inclusion. We believe in equality and diversity of race, gender, sexual orientation, religion, ethnicity, national origin and disability. NWI encourages and welcomes applications from members of racialized communities, Indigenous peoples, persons with disabilities, persons of diverse sexual orientations and gender identities, and with the skills/knowledge to productively engage with diverse communities. We are committed to a selection process and work environment that is barrier free. If you need any accommodations or adjustments throughout the interview process and beyond, please indicate this in your application.

We sincerely thank all those who express interest and apply, but only short-listed candidates will be contacted.